In this fastest world, people keep trying to balance their professional as well as personal life. As we know technology rises day by day in order to make our life easier however, the truth is our life is getting messed up with daily tasks. Now, this is the time to organize and maintain these disarranged tasks with the help of time management applications or tools. These apps are available on android and iOS.

There are many tools for time management tools are available in the market but one has to consider various important points before downloading/buying any of such applications. Here are a few important factors you should consider in time management applications you must consider:

  • It must offer easy to use interface to start, pause, stop the tracker on single clicks
  • It must offer project management to keep an eye on how the time is being distributed on different projects
  • It must offer mobile applications that will help you to user while not on your desk
  • It should support communication with internal calendar
  • Reminder is an important part of such app and hence, it must provide you timely reminder.

Best Time Management Tools

Apart from these, there are various factors you must consider before you download such applications. Here is the list of apps or tools you should try now:

1. Notion

Notion - One of the best time management tool

Notion, one of the best time management apps, blends most of your workflow into an efficient all-in-one workspace. This way, your workflow becomes seamless and organized. Thus your productivity gets boosted as well. At Notion, you can connect your remote work team, different projects, and necessary documents, track your team members’ productivity, manage projects, add notes, and more to bust silos and proceed as one.


  • Configurable workflow
  • Managing contacts, communication, documents, meetings, and knowledge base is fast and easy
  • Completely customizable database
  • Tracking a complete workflow is possible
  • Unlimited pages and blocks
  • The data between different devices can easily be synced
  • Works like an editor. You can simply drag a box around the items and move the box around any page


Notion offers three paid plans – Personal Pro, Team, and Enterprise. The Personal Pro plan is available at $4/month and the Team plan is available at $8/month if you bill annually. If you opt for the monthly billing cycle, the charge will be a little more than the annual billing. To know about the pricing of the Enterprise plan, you can contact the sales team of the company. You can also get started with its Personal plan for free.

2. Noysi


Do you want to make communication faster and easier than usual among your team members?  Choose Noysi, one of the best time management tools. This platform connects employees, companies, customers, consultants, and vendors around the world. You can have real-time conversations in a hassle-free way. The platform offers unlimited Cloud storage and an advanced task manager where all your projects can be organized and managed.


  • Unlimited cloud storage
  • Managing content, documents, contacts, tasks, and projects is easy
  • Employee communication can be done in real-time
  • End-to-end encryption
  • Video conferencing and desktop sharing


Prices of Noysi vary depending on the number of users. The starting price is just 5.00€ and it can be used by upto 100 users.

3. Todoist


This is an app that acts as an efficient task manager, and helps you organize both your personal and professional life calmly and seamlessly. You can use this as your personal time management app. Regardless of your location and the type of device you use, Todoist helps you put down the burden of getting tasks done at your home and workplace. This easy-to-use and powerful task manager app is now trusted by more than 30 million people worldwide.


  • Adding tasks and creating a to-do list is easy
  • Includes natural language recognition and recurring dates
  • Once you are done creating a to-do list, it automatically gets organized into current dates and future dates as per its custom filter views
  • Various project templates are available
  • The app can be connected to other tools, such as voice assistant, calendar, etc.


Other than its free plan for starters, Todoist offers two paid plans – Pro for power users and Business for teams. The Pro plan costs $4 per month and the Business plan costs $6 per month if billed annually.

4. Toggl


Now easy and frictionless time tracking is possible with the Toggl tool. With this one of the most efficient time management tools for employees, employee time tracking, project management, billing, budgeting, and invoicing become a hassle-free process. As a result, the accountability among your team members gets improved, productivity gets boosted and your work life becomes more efficient than ever.


  • Manages all kinds of projects in one place at one time
  • Creates effective work schedules
  • Helps you organize your work and get it done by the deadline
  • Shows a clear overview team’s availability and project workload


The Starter plan costs $9 per user per month. The Premium plan costs $18 per user per month. The Enterprise plan is for unlimited users and has custom pricing. You can also try its trial version, which is free upto 5 users.

5. Asana


Do you want to manage your work in one shared space? Choose Asana, one of the best project and time management tools. Asana is simple to use and easy to keep organized. It integrates with a lot of other software, like Google Drive and Dropbox. Asana time tracking helps you track time spent by your employees on specific projects, create detailed timesheets, and more. This is highly recommended to anyone looking for a way to streamline their workflow.


  • Helps you create automated processes for managing your team
  • Creates timeline in just a few minutes
  • Helps you see and track your team members’ work
  • Syncs your work in real time to all other devices
  • Streamlines everything and do not let you focus on the basic routine tasks


The Premium plan by Asana costs $10.99. The Business plan costs $24.99. You cna also try its Basic plan, which is absolutely free.

6. Wrike


There are a lot of reasons to choose Wrike as your project management software. For one, it’s extremely user-friendly and offers a ton of features that make managing projects a breeze. But more importantly, Wrike is incredibly flexible and can be customized to fit the needs of any team. No matter what size or type of project you’re working on, Wrike can be tailored to fit your specific needs.


  • Its easy-to-customize workspace helps you streamline your projects, create work schedules, and manage everything seamlessly.
  • It keeps all important information just a click away of you
  • Helps you coordinate with your team in real-time
  • Offers enterprise-grade security and allows you to have full control on your data encryption


The Professional plan costs $9.80 per user per month. The Business plan costs $24.80 per user per month. For centralized task management, you can also try its Free plan.

7. ProofHub


There are a lot of project management tools out there. So, why choose ProofHub? Well, for starters, ProofHub is packed with features that help you manage your projects and collaborate with your team in one place. From kanban boards and gantt charts to task lists and file sharing, ProofHub has everything you need to keep your projects on track. With features like real-time chat and video conferencing, ProofHub makes it easy for team members to communicate and collaborate on projects. And because it’s cloud-based, you can access ProofHub from anywhere, anytime.


  • You get access to all the necessary tools required for managing projects and collaborating with teams
  • You can have complete control over your teams and all the projects
  • Makes workflow seamless
  • The tool is easy to understand
  • There is no per-user fee, all plans are simple fixed priced


The Essential plan costs $45 per month and the Ultimate Control plan costs $89 per month.

8. Remember The Milk

Remember The Milk

If you are a busy professional, Remember The Milk can help you improve your time management skills and manage your tasks seamlessly. It starts by asking you how you want to view your tasks. Do you want to see everything that’s due today? Or maybe you want a list of all your upcoming tasks, sorted by date? You can even create custom views that show only the tasks that are most important to you. This flexibility makes Remember The Milk ideal for busy people who need to stay on top of a lot of different tasks. And because it’s available on virtually every platform, you can access your to-do list from anywhere. Whether you’re at your desk or on the go, Remember the Milk is always there when you need it.


  • The app remembers all your tasks and creates a custom playlist for you
  • Gives you task reminder no matter where you are
  • Can be synced with other devices
  • Shares your task lists and delegates tasks to others to get things done faster


The Pro account costs $39.99 per year.

9. ClickUp

ClickUp is extremely user-friendly and can be customized to fit any workflow. Whether you’re a solo freelancer or a team of hundreds, ClickUp can be tailored to meet your needs. It automatically tracks dependencies between tasks, so you’ll never have to worry about forgetting something important. We also offer features like Gantt charts and kanban boards to help you visualize your projects and plan your work. With so much to offer, it’s no wonder that ClickUp is quickly becoming the go-to task management tool for businesses of all sizes.


  • Helps you collaborate on campaigns, clients, documents, and more
  • Streamlines workflow to improve efficiency
  • Organize product roadmaps, backlogs and more


Its Unlimited plan costs $5 per user per month. The Business plan costs $12 per user per month. And the price of the Business Plus plan is $19 per user per month. For personal use, you can start with the Free plan as well.

10. Freedom


This is one of the best time management apps for students. It blocks other unnecessary websites and apps, and helps you avoid distractions. As a result, you become more focused on your tasks, studies, and project management. Be it Mac, Windows, iOS, or Android, no matter what device you use, Freedom performs equally well across all kinds of devices.


  • Blocks unlimited lists of websites and apps
  • Helps you become more productive
  • Helps you build new good habits by focusing on work or studies for a longer time period


Freedom premium plans can be paid monthly or annually. You can also try its Forever plan, which costs just $79.99. It also offers a 7-day free trial version.

11. HubStaff


HubStaff is on the top of our time tracking and productivity tools list by considering all amazing features they offers. You can easily create an account and by installing small desktop application, you can start tracking not just time but also other activities being performed by the team. This application can track the time, takes screenshots, measure productive hours. It will help to enhance your productivity.


  • Acts as an all-in-one time tracker for managing remote and field teams
  • GPS location tracking is possible for field teams
  • Manages projects for businesses of all sizes
  • Shows a simple and easy way to find remote talent from anywhere in the world

Here you can create multiple projects and can accordingly distribute the hours, billing and reporting as per the requirement. HubStaff time monitoring tool, offer different plan which starts from FREE (for single user) and upto $20 per user for their enterprise plan. Checkout below screenshot:

12 Trello


Trello is my personal favorite tool which helps me to manage many things in a single interface. For example, while managing content publishing for DigiFloor, we uses Trello which not only streamlined the process but also help in collaboration between team members. See the screenshot below from Trello interface, where you can arrange different cards as per your process and add task / notes, deadline and other details accordingly.


  • Helps you collaborate with your team easily
  • Helps you manage your projects seamlessly
  • Its butler automation feature automate all tasks and manages workflow
  • Its plugins can be linked with your choice of tools or the tools yoru employees use regularly


The Standard plan costs $5 per user per month. The Premium plan costs $10 per user per month. The Enterprise plan costs $17.50 per user per month. For limited usage, you can try its free plan too.

13 Apple Screen Time Feature – for iOS users

Apple Screen Time for Apple users only

Apple has recently launched the new feature “Screen Time” in iOS 12 which allows you to see the time you are spending on your device. It is great way to identify where exactly your time is spending and once you identified the non productive hours, you can easily eliminate the same by uninstalling app or by not accessing the same on regular bases.


  • Gives detailed information on how you and your family members spend time while using your Apple  device
  • Helps you have an overview on which websites and apps have been used in your device and how often the device has been picked up
  • Helps you schedule time limit to stay away from the device
  • Sets time limit for app usage

14 TimeDoctor


TimeDoctor is one of the leading name when it comes to time management and tracking activities. Generally, this app is being used by an organizations to track their employee’s time and activities but this can be also helpful if you want to track your own time. It offers various features like time use track, chat monitoring, screen capturing, reporting and multiple device support. All this features will make your time management activities even more easier.


  • Helps you analyze and measure the time spent by your employees
  • Its actionable work insights are helpful for managing remote workforce
  • Its real-time productivity analytics helps in improving work performance
  • Workday analytics is helpful in boosting productivity for BPOs and outsourcing companies


Standard plan costs $100 per user per year. The Premium plan costs $200 per user per year. All the plans have a free trial version too.

15 RescueTime

RescueTime is another great time management software offers two plans. One is lite version which is FREE to use and another is premium version which can cost you around $4.5 per month. This application is ideal for the individual who want to track their activities. You can understand the utilization of your time from RescueTime reports.


  • Keeps track of complete workflow
  • Alerts for the best time to do work uninterruptedly
  • It has a Focus Session, that blocks distractions and reports how well you have utilized your time with complete focus
  • Improves your productivity


Premium plans start just at $6.50 per month. Free trial version is also available.

Final words

It is always challenging to focus on a particular tasks while working from home due to distractions like social media, video games etc. If you find it difficult to manage your time, these time monitoring applications can be best solution to understand your working habits and will improve your productivity at large scale.

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